Standalone Services
Our Standalone Services are ideal for entrepreneurs and small business owners who need focused, high-quality assistance in specific areas. Whether you're planning an event, managing a grant, or looking for guidance with your finances, we provide expert support tailored to your goals—no long-term commitment required.
Schedule your complimentary Fuel Your Growth Consultation today and let’s build the support system you deserve.
1,000 +
Hours Saved for Business Owners
90%
Client Retention Rate
100+
Projects Successfully Managed
Fuel Your Growth VA Services
Specialized support for the areas that matter most.
Grant Management
Comprehensive post-award support to ensure funding is maximized, compliant, and well-managed. Our Grant Management Services provide the structure and oversight needed to manage awarded funds effectively. From budget implementation to reporting and audit preparation, we help organizations stay aligned with grant requirements while focusing on their mission.
General Grant Management Services Include:
Developing and implementing compliant grant budgets
Tracking expenditures and reconciling grant-related transactions
Preparing monthly, quarterly, and annual financial reports
Organizing supporting documentation for internal and external audits
Monitoring deadlines, deliverables, and reporting requirements
Managing grant-related communications across departments and stakeholders
Ensuring alignment with funder guidelines and compliance protocols
Providing systematized recordkeeping for transparency and accountability
Supporting multi-grant coordination and cross-department workflows
Specialized Title IV-E Grant Management
Experienced support for the complex compliance and reporting demands of Title IV-E funding. With hands-on experience managing Title IV-E grants in academic and child welfare settings, we provide expert oversight to ensure funds are properly allocated, reported, and used in full compliance with federal and state regulations.
Title IV-E Support Includes:
Building and maintaining structured, allowable budgets
Tracking personnel costs, student stipends, and administrative expenses
Coordinating with field placement sites and program directors
Submitting required financial and programmatic reports on time
Preparing detailed documentation for DHS or federal audits Ensuring alignment with MOUs, funding allocations, and reimbursement guidelines
Liaising between departments, program leadership, and funding agencies
Supporting annual budget proposals, amendments, and fiscal forecasting
Financial
Management/ Bookkeeping
Organized, accurate financial support to keep your business on track. Our Financial Management and Bookkeeping Support Services help entrepreneurs stay on top of their finances with clarity and confidence. We handle the numbers behind the scenes so you can focus on growth and make informed decisions with up-to-date financial insights.
Our Services Include:
Tracking and categorizing income and expenses
Reconciling bank and credit card transactions
Creating and maintaining spreadsheets or using bookkeeping software (QuickBooks, Wave, etc.)
Generating monthly financial reports and summaries
Preparing financial documents for tax season or your accountant
Monitoring due dates for bills, subscriptions, and recurring expenses Invoicing clients and tracking payments or overdue balances
Organizing and digitizing receipts and financial records
Maintaining audit-ready and organized financial files
Assisting with budget tracking and cash flow monitoring
Event
Planning
Expert coordination to help you host impactful, stress-free events virtually or in person. Our Event Planning Services are designed for entrepreneurs and small businesses that want to host memorable, well-organized events without the overwhelm. Whether you're launching a new product, hosting a client appreciation event, or planning a virtual workshop or team-building session, we manage the logistics so you can focus on connection and delivery.
Our Services Include:
Planning and managing virtual, in-person (additional fees will apply), and hybrid business events
Organizing internal team-building experiences to boost engagement and morale
Creating detailed event timelines, planning checklists, and calendars
Coordinating with venues, vendors, and service providers (AV, catering, rentals, etc.)
Managing virtual platforms and tech setup (Zoom, Teams, webinar tools, etc.)
Assisting with budget creation, vendor quotes, and expense tracking
Designing branded event materials such as agendas, signage, and name tags
Setting up and managing registration, ticketing, or RSVP systems
Overseeing day-of event coordination and communication
Supporting post-event engagement: surveys, thank-you emails, and follow-ups
Marketing Support
Creative, consistent marketing support that helps your brand stand out online and in print. Our Marketing Support Services are designed to help entrepreneurs and small business owners elevate their visibility and engage with their audience. Whether you're building your digital presence or need professionally designed print materials, we offer the support to bring your brand to life.
Social Media & Digital Marketing
Content creation and scheduling for platforms like
Instagram, Facebook, and LinkedIn
Designing branded social media graphics and story templates
Writing captions, hashtags, and promotional posts
Creating and maintaining a monthly content calendar
Writing and scheduling email newsletters and announcements
Assisting with lead magnets, landing pages, and opt-in content
Basic website content updates (Wix, Squarespace, etc.)
Researching industry trends, competitors, and engagement strategies
Setting up or optimizing
Google Business and social media profiles
Print & Promotional Products
Designing branded flyers, brochures, postcards, and business cards
Coordinating with print vendors to ensure quality and accuracy
Creating promotional product mockups (t-shirts, cups, bags, etc.)
Preparing print-ready artwork for events or campaigns
Assisting with signage, banners, and event marketing materials
Supporting local campaign rollouts with cohesive print and digital materials
Project Management
Strategic support to keep your projects on time, on track, and stress-free. Our Project Management Services help small business owners turn ideas into action by overseeing timelines, tasks, and team collaboration. Whether you're launching a new service, coordinating an event, or managing an internal process, we provide the structure and oversight to bring your project to life efficiently and effectively.
Our Services Include:
Defining project goals, timelines, and deliverables
Creating and managing project plans using tools like Trello, Asana, or ClickUp
Assigning tasks and coordinating team responsibilities
Setting milestones and tracking progress toward completion
Hosting check-ins and status updates to maintain momentum
Managing communications between stakeholders, vendors, and contractors
Monitoring deadlines, dependencies, and potential roadblocks
Organizing project documentation and tracking budgets
Providing regular status reports and recommendations
Supporting post-project reviews and closeout documentation
Client Testimonials
Our clients’ experiences speak volumes about the accuracy, reliability, and dedication we bring to every engagement. We take pride in building lasting partnerships rooted in trust, transparency, and measurable results.
"We switched to their firm last year and saved thousands through smart tax restructuring. Highly professional and reliable."
JOHN DOE
CFO
"They took the time to explain every step. For the first time, tax season wasn’t stressful. It was strategic."
JANE DOE
Entrepreneur
"They cleaned up two years of books, found missed deductions, and set up our quarterly filings, saved us thousands."
JOHN DOE
Owner
"Mani is amazing! She takes time to listen and truly wants to help! I've not met anyone like her. She's professional and very sweet. Her qualifications and abilities far exceed what she says on her site. Thank you as always!!."
"Mani is very professional, easy to work with, and has great integrity. She's also a stickler for detail and will definitely keep you organized. I highly recommend!."
"Mani is an absolute game-changer. As a virtual personal assistant, Mani is not only efficient and reliable but also impressively intuitive—anticipating needs before they’re even spoken. Whether it’s managing schedules, organizing tasks, or offering smart reminders that actually help, Mani brings a level of ease and calm to the chaos of daily life."
"If you’re looking for dependable, professional service, Virtual Success Solutions is the one to call! Mani brings incredible dedication and heart to everything they do. Highly recommend!."
"Excellent customer service. Mani is so friendly and has a can do attitude that represents both her and my business. I thought her pricing was extremely reasonable and her level of care outstanding. "
"I can’t say enough great things about Virtual Success Solutions! Mani is organized, hardworking, and always delivers excellence. You’ll be in great hands!"
Ready to Free Your Time and Fuel Your Growth?
Whether you need consistent virtual support or help with a specific project, we’re here to make running your business easier and more efficient.
Frequently Asked Questions
About Our Virtual Assistance and Business Management Services
Who’s behind Virtual Success Solutions?
Virtual Success Solutions is led by Aradhana “Mani” Schmitz, an executive assistant and administrative professional with 10+ years of experience supporting leaders, managing complex projects, and improving day-to-day operations.
What is Virtual Success Solutions, in one sentence?
We provide reliable, high-level executive and administrative support that helps busy professionals streamline operations, stay organized, and get time back.
What makes your approach different from a typical VA?
We don’t just check boxes, we focus on solutions: reducing chaos, tightening processes, anticipating needs, and helping the business run smoother behind the scenes (with a proactive, detail-driven style).
Are you remote, and what are your typical hours?
We work primarily remotely and typically operate Monday–Friday, 8am–5pm (CST), with communication options like email and calls depending on your workflow.
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